Senior Executive Operations Lead
We’re on a mission to scale new heights, and we need a powerhouse Senior Executive Operations Lead to keep our leadership team firing on all cylinders. If you thrive in high-energy environments, love solving problems before they even arise, and get a buzz from keeping executives and operations running like clockwork—this is the role for you!
This isn’t just about managing calendars and booking flights (though you’ll do that too). You’ll be the strategic glue holding everything together, ensuring our leaders can focus on what they do best. You’ll anticipate needs, clear roadblocks, and create seamless processes that drive efficiency at the highest levels.
What You’ll Be Doing
- Serve as a trusted advisor to senior executives, ensuring they are prepared, informed, and able to operate at peak performance.
- Own and optimise executive calendars, juggling high-priority meetings, strategic planning sessions, and critical decision-making moments.
- Plan seamless travel arrangements, ensuring smooth sailing from takeoff to touchdown while anticipating logistical challenges.
- Organise and facilitate key leadership meetings, off-sites, board meetings, and company-wide events that inspire and drive results.
- Keep the information flowing—internally and externally—so nothing falls through the cracks. Proactively draft and manage executive communications.
- Act as a key link between executives, board members, investors, and external partners, ensuring relationships are nurtured and interactions are seamless.
- Handle sensitive information with the highest level of professionalism and confidentiality.
- Conduct research, analyse data, and provide executives with the insights they need to make informed, strategic decisions.
- Play a key role in executive hiring by coordinating interview processes, engaging with top-tier talent, and ensuring a seamless candidate experience.
- Work alongside stakeholders to drive major initiatives, ensuring everything stays on track, aligned, and on deadline.
- From managing budgets and expenses to overseeing key administrative functions, you’ll make sure all behind-the-scenes magic happens effortlessly.
- Help executives balance their professional and personal commitments like a pro.
What We’re Looking For
- 15+ years of experience supporting senior executives in a high-growth or fast-paced environment.
- A natural problem-solver with a sharp eye for detail and the ability to anticipate needs before they arise.
- Exceptional organisational skills—you live for structure and efficiency.
- A communication champion with a bias for over-communicating to ensure clarity and alignment.
- The ability to juggle multiple priorities and pivot when necessary, without breaking a sweat.
- Experience working in a top-tier organisation where you’ve learned from the best.
- Confidence, discretion, and a proactive mindset—you get things done.
- Strong business acumen and the ability to provide strategic insights.
- Fluent in English (written and spoken); additional languages are a plus!
Show me the benefits!
- Your own Pleo card (no more out-of-pocket spending!)
- Lunch is on us - with catering in our Lisbon, Copenhagen and London offices or a monthly lunch allowance paid directly together with your salary in other markets 🍜
- Private health insurance to ensure you’re fit in body and mind to do your best work
- We offer 25 days of holiday + your public holidays
- For our teams we offer remote working options
- Option to purchase 5 additional days of holiday through a salary sacrifice
- We’re trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far ❤️🩹
- Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously
- Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work 👶
#LI-Remote
Why join us?
Working at Pleo means you're working on something very exciting: the future of work. Our mission is to help every company go beyond the books. Pleo itself means ‘more than you’d expect’, and it’s been the secret to our success over the last 8 years. So it’s only fitting that we’d pass this philosophy onto our customers to help them make the most of their finances.
We think company spending should be delegated to all employees and teams, that it should be as automated as possible, and that it should drive a culture of responsible spending. Finance teams shouldn’t be siloed from the rest of the organisation – they should work in unity with marketing, sales, IT and everyone else.
Speaking of working in unity, our values tell the story of how we work at Pleo. We have four core values, the first of which is ‘champion the customer’, which means we address real pain points that businesses face. Next up is ‘succeed as a team’, which highlights how our strength lies in our diversity and trust in each other. We also ‘make it happen’ by taking bold decisions and following through to deliver results. Last but not least, we ‘build to scale’, creating lasting solutions that address today’s challenges and anticipate tomorrow’s needs.
So, in a nutshell, that's Pleo. Today we are a 850+ team, from over 100 nations, sitting in our Copenhagen HQ, London, Stockholm, Berlin, Madrid, Montreal and Lisbon offices —and quite a few full-time remotes in 35 other countries! Being HQ'd out of Copenhagen means we're inspired by things like a good work-life balance. If you don't work in the office with us, we'll help you set up the best remote setup possible and make sure you still have time to connect with your team.
About your application
- Please submit your application in English; it’s our company language so you’ll be speaking lots of it if you join 💕
- We treat all candidates equally: If you are interested please apply through our application system - any correspondence should come from there! Our lovely support isn't able to pass on any calls/ emails our way - and this makes sure that the candidate experience is smooth and fair to everyone 😊
- We’re on a mission to make everyone feel valued at work. That’s only achievable if our team reflects the diversity of the world around us - and that starts with you, hitting apply, even if you are worried you might not tick all the boxes! We embrace and encourage people from all backgrounds to apply - regardless of race/ethnicity, colour, religion, nationality, gender, sex, sexual orientation, age, marital status, disability, neurodiversity, socio-economic status, culture or beliefs.
- When you submit an application we process your personal data as a data processor. Find out more about how your data is used in the FAQs section at the bottom of our jobs page.
Got any questions?
Read our FAQApply for this role
We’re looking for new friends, gifted minds, team players, restless talents and passionate problem solvers.
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And it doesn’t stop there. Why not have a browse at our other open roles in this department?
How Pleo hires
1
The first call(s)
Let’s get to know each other. We want to find out more about you, your motivations, and give you more information about the role.
2
The challenge
The task is deliberately open-ended and based on something you'll actually work on. There are no right or wrong answers here.
3
The team interview
Expect to share a (virtual) meeting room with two to three people you'll work with regularly if you get the job.
4
The final interview
A call with someone in leadership who’ll walk you through the big picture and chat about how your role will figure into that.
FAQ
This is a big decision for both of us. If you join us, we’ll spend a lot of time together working on some pretty cool things. That's why we've designed a hiring process that allows everyone to make the right choice. Read more about how we hire here.