Using Pleo - IDTV
How IDTV takes control of global production spend without slowing down with Pleo
The challenge
Specialising in creating bold concepts for TV, events, and online, IDTV has been sparking conversations and shining a light on real people since 1977. But big ideas come with big financial challenges, and for IDTV, keeping their productions running smoothly meant finding a smarter way to manage their spending.
With international operations, a high volume of transactions, and a revolving door of freelancers – you’ve got IDTV’s finance team’s daily reality. Behind the success, Frank Wennekes, Business Controller at IDTV, remembers facing challenges like:
Tedious expense management
Managing high transaction volumes manually left the finance team scrambling. By month-end, they were overwhelmed with data matching and chasing down receipts, wasting valuable time.
Limited card acceptance abroad
Production taking place abroad comes with extra challenges. With some forms of payments fairly often not accepted, completing transactions required constant workarounds.
Unpredictable cash flow
IDTV’s project-based model meant cash flow was often unpredictable. Without real-time tracking, managing budgets and making fast, informed decisions was a struggle.
The solution
A spend management solution designed to handle complexity without adding to it. For IDTV, introducing a tool like Pleo made it easier to see where their money was going and stay on top of it all.
"Pleo has introduced our production teams to a new level of efficiency, allowing them to track expenses in real-time within their budgets. It empowers everyone to take control of their transactions, reducing their reliance on the finance team. It’s a win for everyone involved." - Frank Wennekes, Business Controller
The results
IDTV turned to Pleo to bring clarity to their spend management. With features like virtual cards for freelancers and an easy approval system, the finance team had a tool that worked as fast as their productions (and people). The impact was felt almost instantly, setting the stage for smoother operations and financial decisions.
Crystal-clear spending visibility
The team gains real-time insight into expenses by integrating Pleo with their accounting system. Budget tracking is easier, and the end-of-period reconciliation crunch is now a thing of the past.
Better cash flow control
Real-time tracking gives IDTV the power to keep a firm grip on their cash flow, helping them plan ahead, adapt quickly, and make smarter decisions.
Reimbursements made simple
Employees can handle reimbursements without the usual hassle. That’s a big win for those making purchases on the go or covering production costs out of pocket.
Streamlined freelancer spending
Virtual cards transformed freelancer management. Frank and his team can issue, freeze, and reactivate cards as needed, making onboarding and offboarding seamless.
More time for what matters
With less time spent chasing invoices or fixing admin issues, IDTV’s finance team feels empowered to shift their focus to strategic initiatives and less on paperwork.
More customer cases
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