Workplace & Experience Specialist
Hey there!
We’re looking for a Workplace & Experience Specialist to join our Lisbon office, and be part of our journey, working in an exciting, multicultural, and fast-paced environment here in Portugal!
In this role, you will be joining the Workplace & Experience team, a team focusing on building exceptional people experiences and fostering engaging and smooth working environments for everyone. We support Pleo’s offices across 11+ countries and 3 continents, with the goal of bringing everyone together in workspaces that focus on wellbeing, help drive engagement, and support performance. We take pride in everything we build for our people, from spaces to events and communities, bringing the social glue that makes Pleo one of the best startups in EU. Our work ensures that besides functional and state-of-the-art workspaces, we also provide a space where everyone can belong, reflecting Pleo’s culture and values.
Now, with 650+ people spanning across our 6 main workplace locations, and multiple smaller hubs, we simply work to ensure that our offices are exciting and effective places for employees to collaborate and make work….work!
So if you’re passionate about joining a distributed team, and being on the ground in one of the biggest hubs in Europe (the Lisbon office is a beautiful 7-story building, home to around 160 people!) then look no further!
What you’ll get up to
- Event & Community Management: whether it’s a Winter gathering or a sustainability programme - you’ll be planning the events, managing the budget and promoting employee engagement! Communication is important, so get ready for some Slack action.
- Practical tasks to help manage the Lisbon office: Ensuring office spaces are functional, aesthetically pleasing, and aligned with organizational needs.
- Make the Lisbon Office better: come up with new ideas for what you believe is needed, improve what isn’t working and automate wherever possible
- Gather feedback: you’ll be continuously striving to improve the workplace experience, so gathering feedback from stakeholders and employees will be really important to understand where to improve
- Support larger ad-hoc projects: perhaps we’re going through an office refurbishment, or hosting a group of employees from another office - you’ll ensure everything runs smoothly!
- Contract Management: Closely support the follow up and monitoring of the area services & contracts, identifying ways to improve services while keeping cost flat or reduced.
- Budget Management: ensure we’re making the most of our $$, by giving the best experience at the lowest cost by performing and monitoring the budget control environment in all activities, purchases, services, etc..
- Health & Safety: Ensure the workplace complies with local and international H&S regulations and the coordination of the mandatory training programs, like fire drills, first aid, and workplace safety practices.
We believe you'll thrive in this role if you
- Have significant expertise and experience in the workplace industry, property or facilities management
- Love to organize, bring structure, optimize, communicate, and build relationships
- Like to ‘get your hands dirty’ and lead on operational priorities such as client or supplier negotiations
- Knowledge of workplace technology and current trends in office design and hybrid work environments
- Are familiar with Slack, G’Suite (especially spreadsheets), Notion & Zoom
- Are familiar with event planning & community building
- Share our core value to enable Pleo’ers to feel valued at work
- Experience with managing a budget of 1M€
Show me the benefits!
- Your own Pleo card (no more out-of-pocket spending!)
- Lunch is on us - with catering in our Lisbon office 🍜
- Private health insurance to ensure you’re fit in body and mind to do your best work
- In Portugal, we offer 25 days of holiday + your public holidays
- For this role, you will be based in our Lisbon office most of the time, with some flexibility to work from home as needed
- Option to purchase 5 additional days of holiday through a salary sacrifice
- We’re trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far ❤️🩹
- Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously
- Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work 👶
Why join us?
Working at Pleo means you're working on something very exciting: the future of work. Our mission is to help every company go beyond the books. Pleo itself means ‘more than you’d expect’, and it’s been the secret to our success over the last 8 years. So it’s only fitting that we’d pass this philosophy onto our customers to help them make the most of their finances.
We think company spending should be delegated to all employees and teams, that it should be as automated as possible, and that it should drive a culture of responsible spending. Finance teams shouldn’t be siloed from the rest of the organisation – they should work in unity with marketing, sales, IT and everyone else.
Speaking of working in unity, our values tell the story of how we work at Pleo. We have four core values, the first of which is ‘champion the customer’, which means we address real pain points that businesses face. Next up is ‘succeed as a team’, which highlights how our strength lies in our diversity and trust in each other. We also ‘make it happen’ by taking bold decisions and following through to deliver results. Last but not least, we ‘build to scale’, creating lasting solutions that address today’s challenges and anticipate tomorrow’s needs.
So, in a nutshell, that's Pleo. Today we are a 850+ team, from over 100 nations, sitting in our Copenhagen HQ, London, Stockholm, Berlin, Madrid, Montreal and Lisbon offices —and quite a few full-time remotes in 35 other countries! Being HQ'd out of Copenhagen means we're inspired by things like a good work-life balance. If you don't work in the office with us, we'll help you set up the best remote setup possible and make sure you still have time to connect with your team.
About your application
- Please submit your application in English; it’s our company language so you’ll be speaking lots of it if you join 💕
- We treat all candidates equally: If you are interested please apply through our application system - any correspondence should come from there! Our lovely support isn't able to pass on any calls/ emails our way - and this makes sure that the candidate experience is smooth and fair to everyone 😊
- We’re on a mission to make everyone feel valued at work. That’s only achievable if our team reflects the diversity of the world around us - and that starts with you, hitting apply, even if you are worried you might not tick all the boxes! We embrace and encourage people from all backgrounds to apply - regardless of race/ethnicity, colour, religion, nationality, gender, sex, sexual orientation, age, marital status, disability, neurodiversity, socio-economic status, culture or beliefs.
- When you submit an application we process your personal data as a data processor. Find out more about how your data is used in the FAQs section at the bottom of our jobs page.
Got any questions?
Read our FAQApply for this role
We’re looking for new friends, gifted minds, team players, restless talents and passionate problem solvers.
Some more roles for you...
And it doesn’t stop there. Why not have a browse at our other open roles in this department?
How Pleo hires
1
The first call(s)
Let’s get to know each other. We want to find out more about you, your motivations, and give you more information about the role.
2
The challenge
The task is deliberately open-ended and based on something you'll actually work on. There are no right or wrong answers here.
3
The team interview
Expect to share a (virtual) meeting room with two to three people you'll work with regularly if you get the job.
4
The final interview
A call with someone in leadership who’ll walk you through the big picture and chat about how your role will figure into that.
FAQ
This is a big decision for both of us. If you join us, we’ll spend a lot of time together working on some pretty cool things. That's why we've designed a hiring process that allows everyone to make the right choice. Read more about how we hire here.